Contract Partnership is a hybrid of the Multi-Management Firm and Stand Alone Organization. The key is partnerships with contracts that exactly define the services delivered to the organization while reducing the risk and operating expenses. View Contract Partnership Model. If your organization wants a lower-cost, effective management plan, let Ryan work with you to customize a Contract Partnership plan that really puts the Board in charge, lowers costs, increases organizational effectiveness, reduces stress on volunteers and allows the organization to spend funding on programs that fulfill its mission. Ryan is Contract Partnership. He can help you put the Board in charge of a healthy organization with solid growth programs. Put Ryan’s skills and experience to work for your organization. His experience will help you achieve organizational growth and stability. Services & Deliverables    Benefits of Contract Partnership    Role & Responsibilities of the Board

Services & Deliverables The Board decides how and when to engage Contract Partners…choose services from the list below or let’s talk about your specific needs. • Executive Director (Contracted) • Coordinator — Programs & Operations • Journal / Magazine & Publications Production • Fundraising & Sponsorship Development • Meetings Management • Marketing & Communications and Member / Supporter / Donor Services • Financial Management & Accounting Services • Certification / Accredidation Services Return To Top

EXECUTIVE DIRECTOR (CONTRACTED) Contracted by and under the direction of the Board, the Executive Director professionally manages the business and organizational affairs of the organization. The ED has overall responsibility for the administrative, financial and business management functions of the organization — and for its overall success. All work shall be conducted in accordance with the Bylaws and Board approved plans and budgets. The Executive Director negotiates and manages contracts with Partners to deliver the following services — AS NEEDED AND APPROVED BY THE BOARD. The contracts are in the name of the organization and under the Board’s control. Provide a single-point of accountability for the effective implementation of the organization's strategies, programs and policies Assure all parts of the organization are connected and work in harmony to support the overall mission and objectives Ensure quality, reliable and responsive customer service to members, volunteer leaders and other stakeholders Monitor the performance of the organization in achieving its objectives and goals (budget, work plans) Enable the effective leverage of volunteer participation Identify, recruit and develop Board members and leaders Counsel the Board to help protect from foreseeable risks Represent the organization, in conjunction with the elected leaders, to the media and outside world Develop/document policies and procedures Leadership and Committee Position Descriptions Organize and support Board and Committees and their meetings Evaluate programs Manage legal matters Counsel the Board to help protect from foreseeable risks Evaluate programs Monitor investments and review investment policy Develop and maintain affiliations with other related/sister organizations — outreach and representation Develop and coordinate liaise activities to other related/sister organizations Support constituent state and local groups Exercise proactive and bold strategic leadership and change management Liaison with key stakeholders and external organizations. Provide "corporate memory" and context for decisions and actions Negotiate and manage contract partners / suppliers Maintain corporate records: Bylaws, Corporate Charter, Tax Status Ensure appropriate Insurances and liability management Foster and catalyze staff and volunteer team creativity and sound judgment Provides advice and guidance to volunteer leaders to minimize risk, liability and obstacles. Return To Top

COORDINATOR — PROGRAMS & OPERATIONS The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: General administrative / program support & management Daily operations / program management Maintain Headquarters presence, office equipment and supplies General administrative / program support & management Overall web site management — non technical Drafts meeting records Liaison with other Contracted Partners Responds to inquiries — via e-mail, phone, fax Accounts payable and receivable processing Data reports and mailing label requests Newsletter Coordinator — writes articles and coordinates content Ad placement / management — all programs Overall program management and budget oversight Board and Committee relations and development Corporate sponsor relations and development Panel Relations and Development Overall Program management and budget oversight Board and Committee relations and development Corporate sponsor relations and development Annual Congress Oversight / Management Schedule / Coordinate conference calls Overall management of accounts payable and receivable, data entry, invoicing Membership recruitment / retention management Schedule / Coordinate all staff meetings Annual meeting program liaison / staff support Donor / fundraising  — management and staff support Liaison with Meetings Department — Annual Meeting Management Program specific invoicing, problems & inquiries Overall web site management — non technical Responds to inquiries — via e-mail, phone, fax Return To Top

JOURNAL / MAGAZINE & PUBLICATIONS PRODUCTION The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: Manage budget, design and production Ensure editorial development and review Ensure technical, grammatical and style accuracy and appropriate content / authenticity of authors for each issue Utilize magazine to promote the organization and supporters / volunteers Manage magazine distribution, marketing and advertising sales Return To Top

FUNDRAISING & SPONSORSHIP DEVELOPMENT The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors:   Develop, implement and manage plans Develop key messages Manage collateral and materials development Website development and maintenance Oversee grant administration Communicate and promote organization decisions, positions, etc. to stakeholders Respond to media inquiries / requests Develop, implement and manage development and content plan Support editorial and creative process Manage content, design, production and dissemination Manage distribution and advertising sales Maintain, establish & develop relationships with industry contacts Return To Top

MEETINGS MANAGEMENT The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: Propose and budget for events Manage overall production to budget Secure meeting sites Develop, implement and manage marketing and communication plans Oversee all meeting logistics pre- and on-site — housing, registration, financial management, A/V, decorating; exhibit booth setup, operation, breakdown; sessions, meetings, events, food and beverage, signage, security; scheduling staff and temporary worker coverage Coordinate and support program and organizing committees Receive and log program / abstract submissions — maintain abstract database Correspond with abstract authors, reviewers, and invited speakers Handle requests for ancillary meetings Write, edit, proof, design, print and disseminate (on web and in print as needed) all conference related publications Process all revenue Prepare frequent reports and keep volunteers actively involved in sales Finalize and close out the meeting Manage continuing education credits Return To Top

MARKETING & COmmunication and MEMBER / SUPPORTER / DONOR SERVICES The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: Develop, implement and manage membership development and retention plan Receive and process membership applications and payments Acknowledge new and renewing members Respond to member and prospective member inquiries via e-mail, phone, and fax Maintain membership database Prepare copy for quarterly newsletter (does not include layout/design or printing) Work with Board and Membership Committee to enact membership growth and retention plan Develop and implement annual membership drive in collaboration with Board and Membership Committee and membership recruitment and retention plan Allocate money / lockboxes and process refunds Prepare, disseminate, and analyze membership reports Membership invoicing Return To Top

FINANCIAL MANAGEMENT & ACCOUINTING SERVICES The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: Monthly financial statements containing both a balance sheet and statement of incomes and expenses Develop draft budgets for organizational approval Develop Financial Controls, Policies and Procedures Banking Relationships Accounting Services Investment Oversight Supervise Filing of Required Federal and State Tax Forms Provide accounting and financial advice/guidance as needed Distribute and interpret financial information to appropriate Board members Process deposits (checks, credit card charges and wire transfers) and allocate monies to appropriate accounting lines — allocate all revenue and expense Maintain general association and program files Negotiate and monitor coverage for Directors and Officers liability and general liability insurance Maintain all legal records in accordance with the IRS and state of incorporation requirements Maintain policy manual and minutes of board, council and committee meetings Supervise Filing of Required Federal and State Tax Forms Close the books at the end of the fiscal year in accordance with standard practice Review all accounts payable and receivable and authorize payment; maintain adherence to budget and issue warnings when/if problems arise Return To Top

CERTIFICATION / ACCREDIDATION SERVICES The following items will be deliverables in a contract for the organization and in the name of the organization under the control of the Board of Directors: Overall coordination of certification and recertification program operations Liaison to Certification Committee and certification related subcommittees CME application and compliance Coordinate staffing and faculty for courses Liaison with Marketing Department — course marketing Liaison with Meetings Department — course logistics Overall Financial Management of certification program Point of contacts with course partners (pharma, manufacturers, other societies) Prepare monthly update for Board Onsite course administration Track course registration numbers Create course registration materials Coordinate pre-course material mailing Liaison with Meetings Department — course logistics Reviews hotel contracts and logistics Communication/coordination with course faculty Reviews course logistics — web and print Onsite course materials — prints and ships Maintains and orders all course supplies Processes faculty honoraria and expenses Coordinates course closure — registration, financial and logistics Course evaluation — tabulation and distribution Maintain test question development and coordinate exam versions Process recertification applications Responds to all recertification inquiries Maintains recertification files Sends recertification reminders Produces data reports and mailing labels for certification Sends course marketing emails Grades exams and mails results Collecting scans and grading follow-thru Print and mail final course certificates Return To Top

contact    Tel 202.468.4432

Home | Bio | Experience | Services | Contact

© Copyright 2007 Ryan Dryden. All rights reserved.